• Announcements

    Request for Proposal for Redevelopment and Maintenance of Website for Consulate General of India, Guangzhou and migration of Consulate Website on Virtual Private Cloud Infrastructure

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  • Events organised by Consulate General of India, Guangzhou

    On the occasion of the 71st Independence Day of India, Consulate will be organizing a flag-hoisting ceremony on Tuesday, 15 August 2017 at 0900 hrs.

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  • India News

    Latest information on eVisa facility

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  • Consulate News

    Consular camp at Shenzhen to be held on last Saturday of every month

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  • International Day of Yoga

    The 2nd International Day of India (IDY) in Southern China was celebrated in five cities jointly organized by the Consulate General of India, Guangzhou with the local Municipality governments and other Yoga Institutes.

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Application Forms

General consular forms, standard application forms for consular services may be downloaded by clicking any link below. Should you have trouble downloading the form, use the right button on your mouse and select "Save this document" or "Save Link as". The application forms should be filled only in English. Please ensure to fill all columns and do not leave any column blank.

EAP I - Application form for Indian Passport.
[For the issue of an Ordinary (36 pages) International Passport -New, after 10 years (Final) or when pages in the existing passport have been exhausted/and for Duplicate Passport in lieu of Lost/Damaged Passport/change of name/photograph/address / correction or endorsement requiring issue of a new booklet]

Please note the step by step procedure for applying new passport (re-issue)



  • ·    
  •           Click :  EAP-I -Application form for Indian Passport
  • ·         Then select Online Registration Form
  • ·         A new link will open 
  • ·         Then select Country : China
  • ·         Select in Mission: Guangzhou
  • ·         New link opens which is the Online Application Form
  • ·       



  •            Visit : http://passport.gov.in/nri/OnlineRegistration.jsp
  • ·         Then select Online Registration Form on top left
  • ·         Then select Indian Mission : China - Guangzhou
  • ·         Then select Service Applied : Reissue of Passport  

Please fill this form online and take its print out, and then visit the Consulate in Guangzhou  along with Application Form, 2 passport size photographs(2”X2” white background), copies of current passport - first two page, last two page, China Residence visa copy (last two years) or copy of  lease agreement,  Registration Form of temporary residence for visitors, work permit/contract, etc, original passport, applicant in person, prescribed passport fees [in cash] (RMB 337 Minor, RMB 496 for 36 pages, RMB 655 for 64 pages)

Kindly submit above documents in original and bring photo copies of the same. In addition to the above, additional documents, if any, may be asked for, if required.  (A list of additional documents that may be required is given below.)


EAP II - Application form for miscellaneous services on Indian Passports 

(Extension of Validity, Change of Address (Observation), PCC, Additional Endorsement like endorsing spouse name in the passport etc.., Deletion of child’s name from the parent's passport, Birth certificate on the basis of the passport).

Note :   No specific date and time for submission of documents at the Consulate will be generated after online submission of application form.   Printed application forms can be submitted at the Consulate on any working day between 0930-1200 hrs.  No prior appointment is required.  

FAQs on Consular Services & OCI Card

Personal Particulars Form(For availing passport services when your current passport was issued outside Guangzhou)
Application for ECNR endorsement ['Emigration Check Not Required']

Sworn Affidavit - general proforma

Sworn Affidavit for date of birth

Sworn Affidavit/Declaration of Parents who apply for passport in favour of a minor child

Sworn Affidavit by a parent to convey No Objection for issue of passport in favour of a minor child in India

Form H - Affidavit/Declaration by applicant's parent(s) or guardian for issue of passport to minor child

Change of Appearance - format of Sworn Affidavit

Change of name - format of Sworn Affidavit

Change of name of a minor child - format of Sworn Affidavit

Proforma for Declaration for English translation of documents in Hindi/regional languages

Proforma for Sponsorship Declaration

Sworn Affidavit for driving license

Sworn Affidavit for Marriage

Joint Sworn Affidavit for Marriage

Application Forms for solemnizing marriage under Foreign Marriage Act, 1969 (Consular Marriage)

Proforma for registration of death

Change of Appearance
1. Application in EAP-I form
2. Four latest passport size photographs [full frontal view of face against light background]
3. Present passport in original with a photocopy of all relevant pages
4. A Sworn Affidavit (for change of appearance from turban to without turban and vice versa)
5. Submit in person to establish identity
Adult: Jumbo passport - RMB 655;  Normal passport: RMB 496 
Children (upto 18 years): - RMB 337
Additional charges for Sworn Affidavit: RMB 188
Change of Name


NEW PASSPORT - CHANGE OF NAME IN THE CASE OF MINOR CHILD (wherever the name is different from the name given in the birth certificate, or the name endorsed in the parent's passport, but no separate passport has been issued)


1. Application in EAP-I form*
2. Five latest photographs [full frontal view of face against light background]
3. Present passport in original and a photocopy of all pages.
4. Deed Poll/Sworn Affidavit
5. Submit in person to establish physical identity (identification is exempted for minors below 5 years.


• Passport fee: RMB 337
• Additional fee for Deed Poll/Sworn Affidavit: RMB 188

B. ALREADY HOLDING A PASSPORT (Male/Female/Adult or minor)


1. Application in EAP-I form*
2. Four latest passport size photographs [full frontal view of face against light background]
3. Present passport in original and additional booklets, if any, and photocopies of all relevant pages (including visa page) of the passport.
4. Deed Poll/Sworn Affidavit
5. Clippings of press - notifications* - in one leading newspaper with wide circulation at the place of permanent residence in India and in two papers in China [one in English and the other in Chinese]. The format of notification is as below:-

“I, ____________son/daughter of_______________, holder of Indian Passport No__________, issued at _____________on _______________, resident of _______________________, Street______________/Post___________________ / District________________ and presently working at __________________P.O. box No. ___________________ do hereby change my name from __________________ to _________________, with immediate effect.”

6. In case of change of name of a minor child, copies of both parents’ passports must be submitted.
7. Submit in person to establish physical identity


• Passport fee: RMB 496/-
• Additional fee for Deed Poll/Sworn Affidavit: RMB 188/-


1. Application in EAP-I form*
2. Four latest passport size photographs [full frontal view of face against light background]
3. Present passport of both husband and wife in original with a photocopy of all pages
4. Marriage Certificate duly attested by the Home Department of the concerned State in India. [If for any reason, Marriage Certificate is not available, a Sworn Affidavit from both the husband and wife] 
5. Deed Poll/Sworn Affidavit
6. Submit in person to establish physical identity
7. For change of name to maiden name also, the above procedure is to be followed.
8. Divorcees/widows should furnish Divorce Deed authenticated by Court/Death Certificate duly attested by the State Govt., as the case may be.


• Passport fee: RMB 496(36-page) / RMB 655(60-page) 
• Additional fee for Attestation of Sworn Affidavit/deed poll by the applicant: RMB 188
• Additional fee for Attestation of the Joint Sworn Affidavit (if required): RMB 188

Important Notice for holders of hand-written Indian passports


1. The International Civil Aviation Organisation (ICAO) has set a deadline of the 24th November 2015 for globally phasing out all non-Machine Readable Passports (MRPs). From 25th November 2015 onwards, foreign Governments may deny visa or entry to any person travelling with a non-MRP passport.

2. All handwritten passports with pasted photos earlier issued by Government of India are considered non-MRP passports. All 20-year validity passports will also fall in this category. The Government started issuing MRP passports since 2001. All new Indian passports are ICAO-compliant MRP passports.

3. Indian citizens residing in India and abroad and holding handwritten passports as well as 20-year passports with validity beyond the 24th November 2015, should, therefore, apply for re-issue of passports and obtain MRP passports well before the deadline in order to avoid any inconvenience in obtaining foreign visa or immigration problem.  

4.  In case of any doubts/queries, please send an email to cons.guangzhou@mea.gov.in in the Consulate.

Press Release : New Passport Rules

1.                   In order to streamline, liberalize and ease the process of issue of passport, the Ministry of External Affairs has taken a number of steps in the realm of passport policy which is expected to benefit the citizens of India applying for a passport. The details of these steps are given below:-


2.                   As per the extant statutory provisions of the Passport Rules, 1980, all the applicants born on or after 26/01/1989, in order to get a passport, had to, hitherto, mandatorily submit the Birth Certificate as the proof of Date of Birth (DOB). It has now been decided that all applicants of passports can submit any one of the following documents as the proof of DOB while submitting the passport application:

(i) Birth Certificate (BC) issued by the Registrar of Births & Deaths or the Municipal Corporation or any other prescribed authority whosoever has been empowered under the Registration of Birth & Deaths Act, 1969 to register the birth of a child born in India;

(ii) Transfer/School leaving/Matriculation Certificate issued by the school last attended/recognized educational board containing the DOB of the applicant;

(iii) PAN Card issued by the Income Tax Department with the DOB of applicant;

(iv) Aadhar Card/E-Aadhar having the DOB of applicant;

(v) Copy of the extract of the service record of the applicant (only in respect of Government servants) or the Pay Pension Order (in respect of retired Government Servants), duly attested/certified by the officer/in-charge of the Administration of the concerned Ministry/Department of the applicant, having his DOB;

(vi) Driving licence issued by the Transport Department of concerned State Government, having the DOB of applicant;

(vii) Election Photo Identity Card (EPIC) issued by the Election Commission of India having the DOB of applicant;

(viii) Policy Bond issued by the Public Life Insurance Corporations/Companies having the DOB of the holder of the insurance policy.

Report of the Inter Ministerial Committee

3.                   A three-member Committee comprising of the officials of the Ministry of External Affairs and the Ministry of Women and Child Development was constituted to examine various issues pertaining to passport applications where mother/child has insisted that the name of the father should not be mentioned in the passport and also relating to passport issues to children with single parent and to adopted children. The Report of the Committee has been accepted by the Minister of External Affairs.

The following policy changes have been made inter-alia on the basis of the recommendations of this Committee:

(i) The online passport application form now requires the applicant to provide the name of father or mother or legal guardian, i.e., only one parent and not both. This would enable single parents to apply for passports for their children and to also issue passports where the name of either the father or the mother is not required to be printed at the request of the applicant.

(ii) The total number of Annexes prescribed in the Passport Rule, 1980, has been brought down to 9 from the present 15. Annexes A, C, D, E, J, and K have been removed and certain Annexes have been merged.

(iii) All the annexes that are required to be given by the applicants would be in the form of a self declaration on a plain paper. No attestation/swearing by/before any Notary/Executive Magistrate/First Class Judicial Magistrate would be henceforth necessary.

(iv) Married applicants would not be required to provide Annexure K or any marriage certificate.

(v) The Passport application form does not require the applicant to provide the name of her/his spouse in case of separated or divorced persons. Such applicants for passports would not be required to provide even the Divorce Decree.

(vi) Orphaned children who do not have any proof of DOB such as Birth Certificate or the Matriculation Certificate or the declaratory Court order, may now submit a declaration given by the Head of the Orphanage/Child Care Home on their official letter head of the organization confirming the DOB of the applicant.

(vii) In case of children not born out of wedlock, the applicant for the passport of such children should submit only Annexure G while submitting the passport application.

(viii) In case of issue of passport to in-country domestically adopted children, submission of the registered adoption deed would no longer be required. In the absence of any deed to this effect, the passport applicant may give a declaration on a plain paper confirming the adoption.

(ix) Government servants, who are not able to obtain the Identity Certificate (Annexure-B)/ No-Objection Certificate (Annexure-M) from their concerned employer and intend to get the passport on urgent basis can now get the passport by submitting a self-declaration in Annexure-‘N’ that he/she has given prior Intimation letter to his/her employer informing that he/she was applying for an ordinary passport to a Passport Issuing Authority.

(x) Sadhus/ Sanyasis can apply for a passport with the name of their spiritual Guru mentioned in the passport application in lieu of their biological parent(s) name(s) subject to their providing of at least one public document such as Election Photo Identity Card (EPIC) issued by the Election Commission of India, PAN card, Adhar Card, etc wherein the name of the Guru has been recorded against the column(s) for parent(s) name(s).

4.                   Necessary notifications would be soon published in the Official Gazette to give effect to these changes. Instructions are also being issued to the Passport Issuing Authorities in India and abroad on these revised regulations.

5.                   The Ministry of External Affairs expects that the above changes in the Passport Rules would further ease the process for passport applicants in getting their Passport. At the same time, it would enable this Ministry to continue to deliver passport related services to the citizens in a timely, transparent, more accessible, reliable manner and in a comfortable environment through streamlined processes and committed, trained and motivated workforce.

New Delhi
December 23, 2016


FAQs on Passport Services
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